Alphabetizing & Filing - Concept Map
Alphabetizing and Filing is a systematic method of organizing names, documents, and records in alphabetical order to enable efficient storage and retrieval in clerical and administrative work.
Related concepts
Names of Persons Filing Rules
Sub concepts
- Surname Priority System
- Given Name Organization
- Middle Name/Initial Rules
- Title and Suffix Handling
- Symbol and Space Disregarding
- Abbreviation Spelling Out
Relationship to central
Core component - provides structured approach for organizing personal names using Last Name, First Name, Middle Name, Suffix, Title hierarchy
Business Names Filing Rules
Sub concepts
- Business Name Structure
- Person Name in Business Rules
- Articles Disregarding
- Numerical Spelling Out
- Location-Based Filing
- Government Entity Filing
Relationship to central
Essential component - establishes methods for organizing business establishments, organizations, and government entities alphabetically
Filing Hierarchy and Priority
Sub concepts
- Primary Sorting Criteria
- Secondary Sorting Rules
- Tie-Breaking Methods
- Length-Based Priority
- Initial vs Full Name Priority
Relationship to central
Fundamental principle - determines the order of precedence when multiple elements exist in names or titles
Symbol and Abbreviation Processing
Sub concepts
- Hyphen and Apostrophe Rules
- Professional Title Abbreviations
- Honorific Title Expansion
- Business Abbreviation Handling
- Numerical Symbol Processing
Relationship to central
Technical rule set - standardizes how special characters and shortened forms are handled in filing systems
Concept connections
- Names of Persons Filing RulesFiling Hierarchy and PriorityNames of persons follow a strict hierarchy: Last Name → First Name → Middle Name → Suffix → Title
- Symbol and Abbreviation ProcessingNames of Persons Filing RulesAll person names must be processed to remove symbols and expand abbreviations before applying filing rules
- Symbol and Abbreviation ProcessingBusiness Names Filing RulesBusiness names require the same symbol removal and abbreviation expansion as person names
- Business Names Filing RulesNames of Persons Filing RulesWhen business names contain person names, person filing rules take precedence over business rules
- Filing Hierarchy and PrioritySymbol and Abbreviation ProcessingPriority rules determine how processed symbols and abbreviations are weighted in the filing sequence
- Names of Persons Filing RulesBusiness Names Filing RulesBusiness names containing full person names must follow person filing structure rather than business filing rules
- Filing Hierarchy and PriorityBusiness Names Filing RulesBusiness filing follows alphabetical priority with special rules for articles, numbers, and locations
- Symbol and Abbreviation ProcessingFiling Hierarchy and PriorityProcessed forms of names and titles must still follow the established priority hierarchy
Diagrams
Complete Alphabetizing and Filing System Overview
Comprehensive mind map showing all major components of alphabetizing and filing system, including person names, business names, and processing rules with their interconnected relationships.
Person Name Filing Process Flow
Step-by-step flowchart showing the complete process for filing person names, from input through symbol processing to final alphabetical placement.
Business Name Filing Process Flow
Comprehensive flowchart detailing the business name filing process, including person name detection, symbol processing, and location-based sorting for duplicate business names.
Same Surname Decision Tree
Decision tree flowchart showing the systematic approach to handling multiple entries with the same surname, progressing through first name, middle name, and length-based comparisons.